Whether you're booking client consultations, managing salon appointments, or coordinating team meetings, CalendarFix transforms how you schedule through WhatsApp. Say goodbye to endless message threads and hello to streamlined booking.

With CalendarFix, you and your team can focus on what truly matters — building relationships and growing your business. Your clients will love the familiar, friction-free booking experience through WhatsApp, a platform they already use daily.

Let's dive into how CalendarFix works and how to get started.

Already a CalendarFix user? Jump to our detailed setup guide in our Help Center. New to CalendarFix? Start your free trial today!

How Does CalendarFix Work?

CalendarFix creates a seamless scheduling experience through WhatsApp. Here's the magic:

1. You set your availability and booking rules

2. Clients message your business on a WhatsApp number

3. They instantly see your available slots

4. They book directly in the chat

5. Both parties receive instant confirmation

No apps to download, no new platforms to learn — just simple scheduling through WhatsApp.

Getting Started in 5 Simple Steps

1. Sign up for your CalendarFix Account

   • Sign up using email or Google

   • Set up your business profile

2. Sync Your Calendars

   • Connect Google Calendar

   • CalendarFix automatically checks for conflicts

   • Prevent double-bookings across personal and professional calendars

   • Manage multiple calendars from one dashboard

"CalendarFix's calendar sync is flawless. I never worry about double-bookings anymore, whether it's a client meeting or my daughter's soccer practice."

- Satish Tiwari, Business Consultant

3. Create Your Event

   Event Types are your booking templates. Common examples include:

   • 30-minute consultation

   • 60-minute strategy session

   • Quick 15-minute check-in

   • Team meetings

   For each Event Type, you can:

   • Set duration and buffer times

   • Add payment requirements (currently available in India)

   • Include custom booking questions

   • Set location preferences (in-person/virtual/call)

   • Add team members

4. Customize Your Booking Rules

   Make scheduling work for you:

   • Set working hours

   • Define minimum notice periods

   • Create location-specific rules

5. Start Accepting Bookings

   Share your booking link or QRs through:

   • WhatsApp Business profile

   • Email signature

   • Website widget

   • Social media profiles

   • Marketing materials

Advanced Features to Explore

1. Payment Integration

   • Accept deposits or full payments

   • Multiple payment methods

   • Automated payment settlements

   • Custom pricing per service

2. Team Collaboration

   • Distribute bookings across team members

   • Set team-wide availability

   • Share calendars

   • Manage permissions

3. Multi-Location Support

   • Handle multiple business locations

   • Location-specific scheduling

   • Custom availability per location

4. Automation & Integration

   • Zapier integration with CRM, Email marketing tools, accounting softwares and more

   • Custom webhooks

Best Practices for Success

1. Optimize Your Welcome Message

   Create a clear, friendly message that:

   • Introduces your business

   • Explains the booking process

   • Sets expectations

   • Includes key booking options

2. Use Short Links

   Create memorable booking links for:

   • Different services

   • Team members

   • Special promotions

   • Locations

3. Set Up Reminders

   Reduce no-shows with:

   • Booking confirmations

   • Day-before reminders

   • Hour-before notifications

Next Steps

Ready to transform your scheduling experience?

1. Sign up for your free trial

2. Complete the 5-step setup

3. Share your booking link

4. Watch the bookings flow in

For additional support:

• Join our Facebook community

• Contact our support team

• Schedule a demo